Why being organized is the key to running three podcasts with Sam Hembree

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Episode Summary

New B2B podcasters often think podcast magic “just happens.” Podcasting is so much more than acquiring some good equipment and booking a guest’s interview. In order to run an effective podcast, you have to be organized and you must sustain a level of consistency to build your audience.

In this episode of Recorded Content, Justin Brown sits down with Sam Hembree, a Content Marketing Specialist at Outreach who manages the behind-the-scenes work for three different podcasts.

Sam and Justin discuss the balance of doing work internally and leveraging the help of an external agency. Sam stresses how being organized is a key driver to her success and pinpoints how a well-oiled machine opens up opportunities to keep the shows fresh and exciting.

Sam and Justin also discuss the importance of a narrow audience. They pinpoint how to determine when or if you should create a new show for a tailored audience.

Guest Profile

Key Insights

“If you have a podcast on auto-pilot, you’re not going to get the results you want.”

Sam Hembree

Content Marketing Specialist


Episode Highlights

Making a successful podcast involves a lot more than just finding a guest and hitting record

“A lot of people don’t realize what it takes with repurposing content, promotion, there’s a lot of enablement material to make for your hosts so that they’re successful and to make sure your guests have the best experience possible. […] You’ve got to have somebody making sure guests are fully prepped and following up with guests when it goes live, sending them swag, making them happy, rallying a huge promotion effort around each episode, and then making those specific asks for rating and reviews. […] You definitely have to have somebody with their eyes on the show who’s digging into analytics on a regular basis to know what’s working, what’s not, where to make improvements. Otherwise, I think your show is going to get stale,” Sam says.

Organization is a must for successful B2B podcasts

“It’s been really helpful to stay organized, having everything in one place in one folder–branding, materials, messaging, one-pagers, analytics tools, passwords. That way, anybody can step in at any point and know what’s happening and where to find it. Having that enablement material set up [with] all of your processes documented helps a ton. I have a spreadsheet that I use with our agency that tracks every single person we reach out to. I feel like that has helped a ton because I can say he’s all of my guests. I have the date when they’re scheduled to record and then the date when we have them going live so that I can always make sure our queue is full.”

Sharing content with anyone and everyone is essential

“I spend the morning the episode goes live just sharing it with everyone. Asking the host to share the guests. We reach out to influencers who are particularly interested in whatever topic we’re talking about and ask them to share it. We’ll share it on our own platforms, on Outreach’s platforms, and we share it in our newsletter. We just try to utilize every single channel that we have to push out the episodes, and we have more ideas for what we’d like [to do],” says Sam.

You may need to get creative when setting key performance indicators for a new podcast

“It’s super hard [to determine KPI for a new show]. If you haven’t launched a show before, how would you know what to expect? […] Before launching Revenue Innovators, we had two other podcasts, so I was able to dig and find a 30-day report from the Sales Engagement podcast. I treated that like a baseline for what to expect, and then once we crossed 30 days with Revenue Innovators, we set some ambitious goals for where we wanted to grow the rest of the year. […] Then I looked around at other podcasts in the space to see how many ratings and reviews they were getting. It’s hard to gauge that I feel like, but we really wanted to shoot for the stars,” Sam states.

Identify what’s most important to you to help you make difficult decisions

“Hard decisions come up, especially when you’re working with executives who have crazy schedules, both our hosts and our guests. We’ve had to decide at some points, somebody is away from their equipment; do we still have the episode regardless? And we’ve just said quality is the most important thing and establishing our reputation early on matters a lot to us. So we would rather have less episodes that are really high quality,” Sam stresses.